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Accounts Payable Officer

Posted: 28 Apr 2022
Location: Northern suburbs
Category: Finance/Accounting
Type: Temporary
Salary: Attractive Salary

This government-owned provider of health services will welcome your strong reconciliation skills to assist their Finance team whilst the business transitions to a new system. 

You will work closely with the Financial Accounting & Accounts Payable teams processing invoices for payment in accordance with company policies, procedures and financial delegations; and supporting the internal and external customers with their inquiries.

Key Responsibilities:

Supplier Invoice and Payment Processing

  • Ensure the validity and accuracy of documents submitted for payment.
  • Invoices from suppliers have the appropriate authorisation
  • The goods or services have been received
  • Calculated amounts are correct
  • Purchases are supported by proper tax invoices and GST amounts are correct
  • Invoices are correctly coded by cost centre, account code and project cod.
  • Ensure all invoices are accurately entered into the computerised accounting system
  • Ensure that suppliers’ invoices are paid when due
  • Ensure creditor discounts are taken where applicable
  • Encourage suppliers to accept payment by electronic funds transfer and minimise payments by cheque
  • All electronic interfaces from suppliers are reconciled and uploaded into the Processit and Oracle financial system in a timely manner
  • Liaise with suppliers and manage disputes and queries
  • Prepare end of month accrual

Employee claims and credit card expenses processing

  • Ensure all reimbursements, travel allowance and mileage are processed and paid on a timely manner
  • Ensure that credit card expenses are acquitted on a timely manner
  • The rates for staff and travel allowances within the MyExpenses module are accurate and up to date
  • Perform audit review of approved expenses within Oracle

Reconciliations

  • Ensure creditor statements are reconciled and checked as required
  • Reconcile credit card clearing in a timely manner, ensuring that credit card policies are being adhered to by cardholders
  • Ensure accruals are completed every end of the month.
  • Serves as a back-up to Accounts Payable Manager for end of the month process.

Skills and Experience

  • Minimum 2 years’ experience in a high volume accounts payable environment
  • Exposure to a medium to large corporate environment
  • Exposure to distribution, services or retail in a multi-branch environment.
  • Familiarity with large integrated computer systems such as Oracle (or other high end integrated system)
  • Intermediate Excel and Microsoft office skills
  • Sound reconciliation skills
  • Sound written and oral communication skills.
  • Communicate in a positive and productive way.
  • Develop and maintain relationships with other people involved in the financial processes

COVID-19 Vaccination certification: The successful candidate for this position will be required to provide evidence of their double vaccination status, or a valid medical contraindication certificate, prior to the department finalising the appointment of the candidate.

To APPLY:  Please email your resume to [email protected] OR call Charlotte on (02) 9317 2333 if you have any questions.

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