Office Manager

Make your mark in this newly created Office Manager | People Experience Coordinator role. Great opportunity for someone that is passionate about creating a safe, welcoming, and well-run workplace!

• Global organisation positioned as one of the leaders in their field 

• Direct report to HR & Facilities Manager who is part of the local Executive Committee

• Support the HR team with various HR admin | coordination activities, WHS, facilities maintenance, and internal events coupled with overseeing the Receptionist & front-of-house operations

• Opportunity to consolidate & develop your office operations and | or HR admin or WHS experience

• Approx. 100 staff on-site in Sydney incorporating functions across office & warehouse | production

• New offices in Kingsgrove + on-site parking

The Company:

Positioned as one of the leaders in their sector, this global developer & manufacturer of gaming entertainment & casino management systems is renowned for creating engaging games, pushing the limits of innovation, and providing quality in every detail.  From front line R&D through to Sales, Marketing, and Service, they all share the same focus of creating the highest and most enjoyable experiences possible.

Your Role:

Reporting to the HR & Facilities Manager, you will be responsible for creating a safe, welcoming, and well-run workplace through the direct management of the front-of-house operations (and Receptionist) and supporting the HR team across coordination, WHS, facilities maintenance | security, and internal events.

Some of your responsibilities will include:

Office & Reception Management:

• Supervise and support the Receptionist to ensure smooth day-to-day front desk operations

• Monitor service standards and ensure a professional, welcoming experience for visitors and staff

• Oversee office and warehouse presentation, meeting room coordination, and general facilities management

• Liaise with building management for maintenance and services

• Ensure office supplies, equipment, and communal areas are well maintained

• Oversee building access and follow the security protocols set by IT

 WHS Management:

• Act as the primary contact for WHS matters within the office

• Maintain WHS registers, incident reports, and safety documentation

• Coordinate safety audits, risk assessments, and emergency procedures

• Support implementation of WHS policies and staff training

Event Management:

• Plan and execute internal events including staff celebrations, town halls, and training days

• Collaborate with HR and leadership to align events with company culture and values

 VIP Travel & Platform Implementation

• Manage travel arrangements for executives and VIP guests, including flights, accommodation, ground transport, and itineraries

• Prepare travel documentation and provide on-call support for urgent changes or issues

• Research, recommend, and lead the implementation of a company-wide travel management platform to streamline bookings, approvals, and reporting

• Develop internal processes and training materials to support adoption of the platform across teams

Fleet Management:

• Oversee the management of the company’s vehicle fleet, including scheduling maintenance, tracking usage, motor passes, and ensuring vehicles are well-maintained and compliant with company policies.

 HR Coordination:

• Assist with onboarding and offboarding processes, including documentation and induction scheduling

• Support employee engagement initiatives, training sessions, and wellbeing programs

Required Skills & Experience:

• Previous office coordination | admin experience and | or HR admin, or WHS, experience

• Tertiary qualifications in a relevant field preferred

• Experience working in a medium to large workplace and good understanding of office protocols and safety

• Proficiency in MS Word & Excel

• Experience implementing office efficiencies and travel management an advantage

To APPLY: Please click 'APPLY" or email your resume to [email protected]

Feel free to contact Anna on 0426 588 244 if you have any questions.

At Recruitment Edge we strive to create an environment that values and celebrates diversity in all its forms. We are passionate about providing equal employment opportunities and we actively encourage applications from people of all backgrounds, including Aboriginal and Torres Strait Islander people.